Ghent International Endoscopy Quality Symposium

PRIVACY POLICY

PREAMBLE

These conditions relate to the processing of personal information by: The Ghent International Endoscopy Safety and Quality Foundation (GIEQs)
Streepbosstraat 8
9031 Drongen
BELGIUM
BE 0766.413.826
www.gieqs.com
admin@gieqs.com

During your (online) contacts with GIEQs, GIEQS collects information from you. You are identifiable as a person based on this information. Therefore, this information is also referred to as "personal data". GIEQS is the party responsible for this processing.

GIEQS respects your privacy and ensures that you can entrust your personal data to GIEQS. Privacy is important. For this reason, GIEQS wishes to inform you by means of these conditions about what is done with your collected personal data and about your rights concerning this.

GIEQS can use the information for new purposes that are not foreseen in this privacy policy. Before GIEQS uses your data for these new purposes, GIEQS shall inform you of the changes to the privacy policy and shall give you the opportunity to refuse your participation.

1. Legal principles

• Your permission;
• The processing is necessary for the execution of an agreement to which you are a party or, at your request, to take measures to conclude an agreement;
• The processing is necessary in order to comply with a legal obligation to which GIEQS is bound as the party responsible for processing;
• The processing is necessary in order to protect your vital interests or those of another natural person;
• The processing is necessary for the fulfilment of a task in the general interest or for the fulfilment of a task assigned to GIEQS as the party responsible for processing in the context of the execution of public authority.

2. Processing purposes

GIEQS processes your personal data solely for the following purposes:

• To enable GIEQS to communicate with you;
• To enable you to learn about and use GIEQS’s services;
• To direct advertisements to you;
• For the performance of contracts.

GIEQS processes your personal data solely for the following purposes if you have stated your explicit agreement with this:

• For advertising and/or marketing purposes;
• For sending newsletters.

3. Personal data that is collected

GIEQS collects personal data that you share via the GIEQS website or via Aventri (registration system used by GIEQS), when registering for the newsletter, filling in the contact form, by telephone, e-mail, by filling in questionnaires on the GIEQS website or via other media.

• We also use technical resources including cookies (see article 5 - "Use of cookies" concerning this).

GIEQS processes only that personal information that is necessary, relevant and sufficient for the substantiation of the processing purposes. Personal information is information that makes it possible to identify you as a user. This concerns primarily the following information:

• Contact information such as name, address, e-mail address, company or employer, telephone number;
• A copy of the correspondence between you and GIEQS;
• Information about your visit and the resources that you use for this.

4. Patients participating in live endoscopy and videos

• All patients participating in the live endoscopy and videos have given their explicit written consent to be filmed. All identifying shots are removed. If a user notices a video which clearly identifies a patient they should contact the administrator immediately so this video can be removed and re-edited.
• GIEQs does not accept any legal responsibility for how the information presented is used. The final decision about the management of any patient rests with the treated physician only and is entirely their responsibility.

5. Information to third parties

• In principle, GIEQS does not share the data collected with third parties, nor does it transfer data. The situations below are exceptions to this. If GIEQS is required to give this information to third parties under these conditions, GIEQS shall ensure that these third parties comply with the legal obligations and guarantees concerning the processing of personal data. This constitutes a contractual commitment of effort on the part of GIEQS.

A. OTHER RESPONSIBLE PROCESSORS

• The GIEQS website and/or Aventri use integrations from Facebook Pixel and Google Analytics. You can find more information about this in article 5 - Use of cookies.

B. FORWARDING ON GROUNDS OF A JUDICIAL ORDER OR APPLICABLE REGULATION GIEQS can be required to provide complete or partial insight into your personal data if:

• A legal obligation and/or order is issued by means of a judicial or administrative obligation;
• This turns out to be necessary for the execution of the agreement between you and GIEQS;
• GIEQS considers this necessary to indemnify its rights;
• You have provided specific and written permission beforehand.

5. Use of cookies

• Information including the complete clickstream to, via or from its website (including the date and time); services that you have viewed or for which you have searched; the response time for a given page, download errors, the duration of the visits to particular pages, information about the interaction with the page in question (such as scrolling, clicking and mouse movements), along with methods that are used to leave the page;
• Technical information including the Internet Protocol (IP) address that is used to connect your computer to the internet, your login information, browser type and version, the time zone configuration, browser plug-in types and versions, the operating system and platform.

A. FACEBOOK PIXEL By means of integrations on the GIEQS website, Facebook Pixel collects personal data that it then can use for its own processing activities. GIEQS is not a party to the processing activities of Facebook Pixel. You are expected to inform yourself of Facebook Pixel's privacy policy for more information concerning the purpose of the processing. You can read Facebook Pixel's privacy policy using the following link: https://www.facebook.com/privacy/explanation. You can change your settings using this link: https://www.facebook.com/settings?tab=ads.

B. GOOGLE ANALYTICS GIEQS collects statistics with the assistance of Google Analytics. Google Analytics shall not store any personal data. It saves only anonymised data such as connection time, the device use, location,… Google may use the personal data collected for its own purposes, in which case it acts as the party responsible for processing. Google's privacy policy can be viewed here: http://www.google.com/privacypolicy.html.

6. Security

• GIEQS has taken appropriate technical and organisational protective measures and these measures have been applied to the personal data to which the breach relates;
• GIEQS takes measures after the fact to ensure that the substantial risk is unlikely to recur;
• Such a notification would require an unreasonable effort on the part of GIEQS, in which case a public notification or similar measures are sufficient.

• The nature of the breach in connection with the personal data;
• The name and contact information of the officer for data protection or another contact point;
• The likely consequences of the breach;
• The measures – either proposed or taken – to address the breach and to limit any possible deleterious consequences.

7. Your rights

A. VIEWING RIGHT You have the right to know whether GIEQS processes your personal data, along with the purposes for which it does so, how long your personal data is retained, which categories of personal data are processed and to which categories of recipients this personal information is provided.

B. RIGHT TO RECTIFICATION You can request the improvement of incorrect information and provide a supplement for incomplete personal information.

C. RIGHT TO DELETION OF DATA You have the right to have personal data removed if:

• The personal data is no longer required for the substantiation of the processing purposes;
• You rescind your permission and there are no other grounds for the processing;
• You lodge an objection to the processing, direct marketing activities or automated decision-making;
• The personal information is illegally processed;
• The personal information must be erased in order to comply with a legal obligation on the part of GIEQS pursuant to European Union law or member state law;
• The personal data is collected in connection with an offer from the information society.

D. RIGHT TO LIMITATION OF THE PROCESSING You have the right to request that GIEQS limit the processing if:

• You dispute the accuracy of the personal data during a time period in which GIEQS is able to check its accuracy;
• The processing is illegal and you object to the erasure of the personal data and, instead of this, request a limitation of its use;
• GIEQS no longer needs the data for the processing purposes, but you need the information for the initiation, exercise or substantiation of legal proceedings.

E. RIGHT OF TRANSFERABILITY You have the right at all times to obtain the personal data applicable to you in a form that is structured, customary and readable by a machine. You can also request GIEQS to send this data directly to another party responsible for processing if this is technically possible.

F. RIGHT OF OBJECTION You can also lodge an objection to the processing of your personal data due to pressing and justified reasons related to your particular situation. You can lodge this objection against:

• The processing on the basis of fulfilment of a task in the general interest or of a task assigned to GIEQS in the context of the execution of public authority;
• The processing in support of the justified interests of GIEQS or of a third party, unless GIEQS's justified grounds take precedence over your interest, rights and freedoms or if they relate to the initiation, exercise or substantiation of legal proceedings;
• Every form of direct marketing, including profiling related to this.

G. RIGHT TO COMPLAIN You have the right to submit a complaint to the supervisory authority, more particularly, the authorised Belgian authority, if you believe you have noted a breach concerning the processing of your personal data.

H. EXERCISING YOUR RIGHT GIEQS takes all measures necessary to allow you to exercise your rights without cost. However, if a request is apparently unfounded or appears to be excessive (e.g. due to its repetitive character), then GIEQS retains the right to charge a reasonable compensation or to refuse the request. In order to exercise your rights, you must send a dated and signed request to GIEQS at the address or e-mail address included in the preamble. With this request, you must include a proof of identity, preferably a copy of your ID card. If your request complies with all of the conditions, then GIEQS is obliged to respond to this within 30 days after receiving it. This deadline can be extended by two months in accordance with the complexity of your request. Should GIEQS decide not to honour your request, then GIEQS shall inform you of this within 30 days, with a statement of the reasons that have led to not honouring your request. You can always submit a complaint to a supervisory authority or lodge an appeal with the courts if you do not agree with GIEQS's decision.

8. Retention period for personal data

9. Permission